Improving Planning Performance

Samarinda, 1/5/12. Head of East Kalimantan Bappeda, DR.Ir.H. Rusmadi.MS chaired a meeting with the Organization Bureau regarding the Orientation of the Action Plan for the Evaluation Results of the Ministry of Administrative and Bureaucratic Reform in 2011 in order to follow up on the results of the planning performance accountability evaluation with the target value of "A" for men in 2011 by the Ministry of PAN and RB which could be realized with a development planning weight value of a maximum of 35% in the Propeda Bappeda Kaltim room, Jl. Kusuma Bangsa No. 2 Samarinda.

Discussion from the Organization Bureau Ir. Andi Isak, M.Si stated that the "A" assessment target for planner performance requires seriousness and sincerity in improving performance and regarding the quality of planners. This will be realized with hard work and coordination with related parties.

Organization Bureau represented by Ir. Andi Isak, M.Si presented the results of the report on meeting/discussion activities regarding the follow-up discussion/meeting on the results of the evaluation of the Performance Accountability of East Kalimantan Provincial Government Agencies in 2011 which was reported to the Regional Secretary of East Kalimantan Province, DR.H. Irianto Lambei on April 2 2012 from the Head of the Organization Bureau, including:

1. Implementation Basis
a. Ministerial Decree No. KEP-135/M.PAN/9/2004 concerning General Guidelines for LAKIP Evaluation
b. Permenpan and RB No. 35 of 2011 concerning the 2011 AKIP Evaluation Guidelines
c. Minister of Administrative and Bureaucratic Reform Letter No. B/508/M.PAN-RB/02/2012 concerning Evaluation Results of Performance Accountability of Government Agencies
d. Provincial Secretary's Letter. East Kalimantan No. 066/1439/Org concerning Evaluation Results on Performance Accountability of Government Agencies

2. Activities
Follow-up meeting/discussion on the results of the evaluation of the performance accountability of East Kalimantan Provincial government agencies in 2011, with resource persons from the Ministry of PAN and RB, namely:
a. M. Yusuf Ateh, Ak., MBA (Inspector of the Ministry of PAN and RB)
b. Didid Noordiatmoko, Ak., MBA (Assistant Deputy for Monitoring and Evaluation of Performance Accountability of Central Government Apparatus)

3. Objectives
a. SKPD is aware of the problems in implementing the Provincial AKIP. East Kalimantan in 2011
b. SKPD know their respective rights and obligations in order to increase the implementation of the AKIP system, especially to Bappeda, Inspectorate and Organization Bureau
c. The preparation of a follow-up plan to improve the assessment of the implementation of the AKIP system for the East Kalimantan Provincial Government

4. Activity Results

1) Problems with the implementation of the Provincial AKIP. East Kalimantan in 2011, including:
a. Performance Planning
• The formulation of targets in the RPJMD and the SKPD Strategic Plan is not entirely results-oriented, not yet fully equipped with measurable outcome indicators and medium-term performance targets have not been well defined
• Disharmonies between the budgeting contained in the RKA-SKPD and the planning outlined in the Strategic Plan
• The Performance Determination Document (PK) has not been monitored regularly and has not been fully utilized in various briefings, performance monitoring or policy making
• The RPJMD/Renstra SKPD documents are not yet fully aligned with the RPJMN documents/RPJMD documents, have not presented the KPI properly and have not been reviewed regularly
• The RKT/Renja SKPD documents have not been fully used as a reference for preparing Performance Determinations (PK) and preparing budgets (RKT performance targets vs RKA performance targets)

b. Performance Measurement
• Measurement results do not yet reflect actual performance so they cannot be used for controlling and monitoring performance
• The formulation of performance indicators (especially in SKPD) is not sufficient to measure performance
• The system/mechanism for collecting performance data is not adequate regarding the achievement of performance indicators
• KPI measurements have not been utilized in planning and budgeting documents as well as for performance assessment
• Performance measurement has not been fully used for periodic performance control and monitoring

c. Performance Reporting
• Performance information is still difficult to use to assess and improve the implementation of organizational programs and activities as well as further performance improvement
• SKPD has not provided adequate evaluation and analysis of performance achievements
• Performance information presented by SKPD has not been used for performance assessment
d. Performance Evaluation
• The Provincial Government has not monitored the progress of performance achievement and obstacles
• The program evaluation has not provided recommendations for planning improvements/performance improvements that can be implemented
• The results of the program evaluation/performance accountability have not been followed up to improve planning
e. Performance Achievements
• Performance achievement targets and performance indicators are not entirely accurate and describe the results and have not been fully achieved.

2) The policy for assessing the implementation of the AKIP system in 2012 will be more directed towards its utilization because the quality of its preparation is quite good, and the relationship between budget documents and planning documents.

3) The Organization Bureau actively provides direct facilitation to SKPD to improve the implementation of the AKIP system and prepare action plans until July 2012, especially in implementing the performance evaluation of the SKPD program based on Performance Determination (PK) at least every quarter

4) Arrange the implementation of monitoring and evaluation of performance achievements based on Electronic Data Processing towards the implementation of e-Performance as a whole starting from the Strategic Plan, Annual Performance Plan, Performance Determination to the submission of the AKIP Report. The development of this information system should be integrated into SIMONEV which is currently being developed by Bappeda together with the Provincial Communication and Information Service. East Kalimantan

5) Implementation of evaluation mechanisms towards e-Performance through a pilot project approach in at least 10 SKPD. The determination of the SKPD is handed over to the Provincial Government with the following criteria: it is more technical in nature and is the core business of the Provincial Government. East Kalimantan in realizing the 3 Agenda for East Kalimantan Rise 2013, namely:
a. Mandatory : Provincial Bappeda. East Kalimantan and East Kalimantan Provincial Inspectorate
b. Options: 1. Mining Department
2. Public Works Department
3. Department of Transportation
4. Department of Food Crops Agriculture
5. Plantation Department
6. Department of Fisheries and Maritime Affairs
7. Animal Husbandry Department
8. Food Security Agency
9. Department of Education
10. Health Department
11. A. Wahab Syahranie Regional Hospital
12. Dr. Hospital Kanujoso Djatiwibowo
13. Youth Services and OR
14. Environmental Agency
15. Regional Library Board
16. Regional Archives Agency

6) The SKPD leadership must be serious and sincere in implementing SAKIP, review the targets in the SKPD Strategic Plan to see whether they are in line with the functional duties and objectives of the formation of the SKPD as well as the targets in the RPJMD and monitor the achievement of annual performance indicators, therefore the determination of target outcome indicators and achievement targets must be directed by the SKPD leadership

7) To follow up on the results of the evaluation, immediately prepare an action plan coordinated by the General Administration Assistant, with members consisting of: Bappeda, Inspectorate, Organization Bureau plus personnel who have been handling the coordination of LAKIP preparation

8) Preparing follow-up action plans
Regional Secretary
Monitoring the implementation of follow-up action plans to increase the implementation of SAKIP within the East Kalimantan Provincial Government

Provincial Bappeda
a. Carrying out a review of the RPJMD, improving the relevant targets and indicators in the RPJMD and SKPD Strategic Plan so that they are in accordance with their functional duties and better describe the results (outcome oriented)
b. Policy for preparing the RKT and Renja SKPD documents as a further explanation of the annual performance of the RPJMD/Renstra SKPD and is used in the process of preparing budget documents and preparing PK
c. Conduct SKPD IKU reviews and compile a collection of performance indicators as a measure of the agency's success to be more specific
d. Review of alignment of budgeting (RKA) and planning documents (Renstra) (Bappeda, Bangda Bureau, Finance Bureau, Equipment Bureau)
e. Implementation of program evaluation

Organization Bureau
a. Conduct a review of the Provincial Government's IKU
b. Assistance in improving the presentation of SKPD Performance Determinations (PK) which are more oriented towards organizational targets in accordance with the RKT/Renstra
c. Provide technical guidance on the implementation of SAKIP in order to increase human resource capacity and at the same time improve the results of the evaluation of problems still encountered in the previous year's implementation
d. Monitor and evaluate progress in achieving performance and obstacles based on the Performance Determination document through performance management implementation mechanisms that apply specifically within the Provincial Government. East Kalimantan
e. Increased facilitation/assistance efforts in implementing the AKIP System in the Provincial Government. East Kalimantan collaborates with the Ministry of PAN and RB
f. Carrying out assistance in repairing SKPD LAKIP

Inspectorate
a. Preparation of instructions for implementing performance accountability evaluation
b. Carrying out AKIP evaluations and utilizing AKIP evaluation results to measure the success of SKPD and improve the implementation of performance management

SKPD
a. Make improvements to the targets and indicators of the Strategic Plan that are relevant in the RPJMD and in accordance with the tasks and functions and better describe the results (outcome oriented)
b. Submit monitoring reports on program target performance periodically in accordance with the performance management implementation mechanism
c. Carrying out evaluation of strategic activities.

This was stated by Ir. Andi Isak, M.SI at the meeting was attended by approximately 40 participants, including from the Organization Bureau, Ir. Andi Isak, M.Si and Wiwik Setia Pratiwi, SH. Meanwhile, participants from the East Kalimantan Bappeda, Secretary Drs. Said Adiyat; Head of the Regional Development Assessment and Financing Division, Ir.H. Djoko Susilo Handono; Head of Government and Apparatus Division Ir. Tri Murti Rahayu; Head of Regional Infrastructure Division Ir. Salman Lumoindong, MM; Head of Statistics and Development Control Drs.H. Taufik Hermawan; Head of General Subdivision Dra.Hj. AH. Yone May, M.Si; Head of Program Planning Subdivision Ir. Surono, M.Si; Head of Finance Subdivision Mohammad Iqbal; Head of SDA & LH Subdivision Ir. Ujang Rachmad, M.Si; Head of Subdivision for Business Development, Tourism and Culture Saur Parsaoran.T,Spi.MEMD; Head of Education, Mental & Spiritual Subdivision Ir.Hj. Hidayanti Darma; Head of People's Welfare Subdivision Charmarijaty, ST; Head of Government Subdistrict Dra. Tri Padianawati; Head of Subdivision of Apparatus Abdulah Sani, SE; Head of Regional Infrastructure Subdivision Ir.Hj. Lisa Hasliana, M.Si; Head of Statistics and Data Collection Subdivision Rina Yuliati, S.Si; Head of Regional Development Assessment Subdivision Yusliando, ST; Head of Regional Development Financing Subdivision Andi Arifuddin, S.Pi. (Public Relations of the East Kalimantan Bappeda/Sukandar, S.Sos).