Work By Rules

Balikpapan, Thursday, 21/5/15. Assistant for General Administration of the Regional Secretariat of East Kalimantan Province, DR. Meiliana, SE.,M.M with conveying enthusiasm in carrying out the duties and topuctions of each SKPD as well as a very deep message, namely "work based on existing rules, not based on the personality of a leader," he said when opening the event 1. Explanation of Integration SIPPD-SIMDA; 2. SIPPD-SIMDA training for the Assistance Team; 3. Preparation for Implementation of Shopping Standards Analysis in the meeting room on the 10th floor of the Grand Jatra Hotel in the Balikpapan Super Blok Shopping Complex, Jln. General Sudirman Balikpapan, which was attended by approximately 80 participants, came from Bappeda of East Kalimantan Province, Finance Bureau of Setwilda of East Kalimantan Province, Regional Development Bureau of Setwilda of East Kalimantan Province and Equipment Bureau of Setwilda of East Kalimantan Province.

The meeting agenda began with an opening introduction by the Head of the Budget Section of the Finance Bureau, H. Fahmi Prima Laksana by conveying in general the aims and objectives of implementing the agenda in question.

General Administration Assistant's Greeting

In delivering his speech the Assistant for General Administration conveyed several important things, including:
1. Work based on the applicable system and rules, not because of a person or a leader, whoever the leader is doesn't matter because it is based on the existing system and rules;
2. Cadre formation in carrying out duties, because this is very important in maintaining the quality of work;
3. Cadre formation is not due to material with the aim of this team becoming more solid;
4. The system must be compact and integrated, taking as an example the existing system model in Korea, all of which use the system;
5. Working should be enjoyable so that it will be easy to carry out tasks;
6. Work must be complete in carrying out tasks;
7. The Governor conveyed his enthusiasm for work before President Jokowi delivered his appeal to work..work..work;
8. It is hoped that the governor will receive an encouraging report.
Presentation by the Head of Budget, Finance Bureau, H. Fahmi Prima Laksana
A. Participant questions included:
1. If you are busy carrying out other priority work, how can you solve it, Hermanto, Finance Bureau;
2. Blud funds in the 2016 RKPD are still old data, even though there is already the latest data, is this explanation just an example, Surono, Bappeda of East Kalimantan Province;
3. Other policies are included in the TAPD;
4. What matters outside the assistance mechanism should be clarified?, Hardianto, Finance Bureau;
5. Assistant in the brige system or in the RKA;
6. Who is responsible for preparing the ATK;
7. Does the Assistant Team have to be echeloned...?
8. Can staff be allowed to join the assistance team?;
9. Follow up and clarify the previous question regarding ATK's responsibility being with the SKPD or organizer, Berlin, Bappeda, East Kalimantan Province;
10. The guidelines for preparing the RKA by the Bangda Bureau have been socialized in advance to all SKPD;
11. The other mechanism assistance referred to is whether it is a stage or is beyond the others, Mujakkir, Bappeda, East Kalimantan Province;
12. The assistance team members are still short of members, it would be better if there were additional members of the assistance team, Ody, Bappeda Kaltim;
13. Assistance team members are based on their respective top areas, not Bappeda which is the most dominant;
14. Is additional time still allowed for the assistance team, H. Buyung, East Kalimantan Bappeda;
15. The agreed assistant equipment was not brought during the assistance, Mirwan, Finance Bureau;
16. Last year the assistance team still accepted SKPD even though they didn't bring the complete documents, is this also allowed?

Answers from sources include:
1. Matters that are outside the assistance mechanism return to the mechanism based on agreement, H. Fahmi;
2. If there are changes, they must be confirmed first before being issued, H. Buyung;
3. The SIPPD team is only a guard, if the assistance team says to open it, it will be opened;
4. ATK is a burden on the APBD, H. Fahmi;
5. Each SKPD is expected to be able to bring its own printer so that there is no long wait;
6. Assistance team members should not be left short;
7. Discussion: One SKPD must have a minimum of 1 person and there must be additional members to bag up;
8. The team must really work well, Assistant IV;
9. Team tasks must be reported to the Assistant;
10. Assistance team members must be added;
11. There are 3000 activities that will be assisted and divided into 4 groups. It is hoped that the time required for assistance can be anticipated so that they can be consistent, H. Buyung;
12. Discussion of assistance time is agreed upon first and followed up;
13. The team composition needs some additions;
14. Staff are permitted to provide assistance based on Team Decree, H. Fahmi;
15. In the Constitution, ASN will not be based on echelons, but will be based on competency starting in December 2015;
16. The skills / competencies possessed by staff are more important than echelon, Assistant IV;
17. Socialization of RKA operational guidelines will be carried out for SKPDs including heads of SKPDs;
18. There is an agreement that must be agreed upon by the SKPD head in the team's work, which will be made by H. Fahmi, Assistant IV;
19. SKPD must bring requirements at the time of assistance which are signed by the Head of SKPD;
20. Gathering all SKPDs to equalize perceptions within SKPD Assistant, H. Fahmi;
21. Everything can be overcome if you use a system with many and different things/outputs that can be done more quickly and efficiently, and without repetition. Assistant I;
22. It's time now to use a system;
23. There is a secretariat that processes requirements for assistance, H. Fahmi;
24. SKPDs that do not carry out assistance requirements are expected to be reprimanded.
Presentation or Demo of SIPPD-SIMD integration by H. Buyung Dodi Gunawan, ST., MM, Head of Program Planning Subdivision, Bappeda, East Kalimantan Province
Submitted several important points, both participant questions and resource persons' answers, including:
1. Integration of RKPD as a KUA design;
2. Preparation of KUA based on system;
3. Facilitate the assistance process to the system;
4. The system sends data to SIMDA;
5. The assistance team conveys information to open the system for SKPD and when it is complete it will be closed and transferred to SIMDA;

6. If there are changes, they are carried out according to the procedure;
7. When finished, the color will turn green;
8. Any shortfall in the ceiling will be entered through the bridge system;
9. If the number meets the ceiling, it will be locked and transferred to SIMDA and initial assistance will be provided;
10. A ceiling whose status is red means it cannot be transferred;
11. Assistance at what stage..? Berlin;
12. After the DPRD responds and there are changes to the budget, who collects and who enters...?
13. The stages are parallel for 1 week or depending on agreement;
14. If there are changes to the TAPD, the work plan of the relevant SKPD must be changed;
15. The bridge system application is a separate application from SIPPD;
16. The users of each SKPD are multi users;
17. After being transferred, all SKPD ceilings become RAPBD;
18. Data in the bridge system with SIMDA is synchronized until it becomes APBD;
19. Purple is a priority program in the RPJMD;
20. Activities outside the event report cannot be edited;
21. The number of characters in the bridge system application is only 10 characters;
22. What is the color agreement when the assistant still has red status? Surono
23. A report was made regarding the differences between the previous stages per SKPD so that we could find out the differences, Jawa H. Buyung;
24. Recap of data for each SKPD, H. Fahmi;
25. Add another stage to lock the results first, then transfer them. H. Buyung;
26. What about salaries and grants in this system? H. Fahmi;
27. Whether SIMDA servers are separate between BL and BTL will be reviewed again..H. Buyung;
28. One database in SIMDA and in the Bridge System application, Taufan;
29. When transferred Non BL is not disturbed;
30. Before being transferred the BL is locked, if agreed before the 7th then it is included in the minutes, H. Buyung;
31. BTL assistance uses hardcopy;
32. BL assistance using the application;
33. There is no re-entry, there is an indicative ceiling adjustment;
34. Propose the name of the bridge system to participants;
35. Planning and budgeting system, proposed by Assistant I;
36. SIGAM (Combined Budgeting and Budgeting System) of East Kalimantan Province, Surono's proposal;
37. Provincial Planning and Budgeting Liaison System. East Kalimantan, H. Fahmi;
38. Provincial Planning and Budgeting Integration System. Kaltim, (sippkaltim.com) and (sippkaltim.go.id) which were approved by participants based on voting.

(Public Relations of Bappeda of East Kalimantan Province/Sukandar, S.Sos).