Technical Guidance for Financial Reconciliation of Bappeda East Kalimantan Province

Balikpapan, (06/09/2024) - Bappeda Prov. Kaltim through the Finance Sub Division held a Bimtek Financial Reconciliation event which invited all financial administration management staff and operators in the field and secretariat of Bappeda Prov. Kaltim. The event held at Swiss-Bell in Hotel Balikpapan appointed 2 (two) main topics, namely the first uniformity of the request format and the request for money, and the second procedure for making the completeness of the SPJ file with the speaker was Mrs. Farisa, SE. As the Treasurer of Expenditure and H. Mukti Ali as the Technical Implementation Officer of the Bappeda Finance Subdivision Prov. Kaltim.

The event began with an introduction to remarks from Mr. Agus Hendra as the treasurer of the assistant expenditure as the moderator, conveying the importance of this technical guidance in increasing the understanding of the participants about the importance of the uniformity of the format of the request and the request for replacing money and the procedure for making the correct SPJ files and in accordance with applicable regulations.

In the first session of Mrs. Farisa, SE stressed that the request for money for activities was carried out to ensure that there were funds available in advance to support the implementation of an activity, the objectives were:
1. Facilitate financial administration: facilitate financial recording and reporting, because the money leaving money allows more structured recording regarding expenses relating to certain activities.
2. Efficiency and Effectiveness: Increasing the efficiency and effectiveness of activities by ensuring that all urgent needs can be met immediately without having to wait for a longer financial administration process.
3. Better financial management: Assist in managing budget and financial planning, so that better supervision and control can be carried out on the use of funds.

In the second session, H. Mukti Ali in the presentation of technical guidance emphasizes:
1. Preparation of SPJ files: Detailed steps in preparing SPJ files, including documents that must be attached, such as memorandum, invoice, activity report, and proof of payment.
2. Format and Structure of File: Explanation of the format and structure that must be followed in making SPJ files, including numbering, grouping documents, and signing.
3. Regulation provisions: Discussion of the latest regulations and policies related to the making of SPJ, so that the documents compiled in accordance with applicable regulations.
4. Management of SPJ Archives: good ways of managing SPJ archives, including storage, security, and document accessibility.

In the third session, direct practice was carried out, where:
1. Participants are given a simulation case to compile the SPJ file from beginning to end.
2. In the simulation of participants accompanied by the treasurer of auxiliary expenditure.
3. Each participant or group then delivered the results of their work, which was followed by an evaluation and suggestion for improvement from the resource person.
East Kalimantan then for the implementation of technical guidance is also expected to increase accuracy and efficiency in making SPJ files, so as to support transparency and accountability in financial management in the fields and secretariat of Bappeda Prov. East Kalimantan. And it is also expected that there is a follow -up to this technical guidance, namely:
1. Participants can apply the procedures that have been learned in daily work.
2. Periodic evaluation will be held to ensure the application of the procedures for making SPJ files in accordance with the guidelines that have been given.
3. It is recommended to create a special team or person in charge who will oversee the process of preparing and management of SPJ in each work unit.

(mah)

#bapedpedolalTIM2024
#Bembinganteknis
#RekonciasiKeutan Fueting
#PPIDBABAPABABAALTIM2024