Friday, 20 September 2024
Training and Provision for Dynamic Records Management
(Balikpapan, 12/09/2024), the Archives Unit (UK) held Training and Provision for Dynamic Archives Management within the Provincial Bappeda. East Kalimantan, which was attended by the Processing Unit (UP), Head of General Subdivision, Head of Divisions and Functions within the East Kalimantan Bappeda.
The training and provision was opened by the Secretary of the East Kalimantan Bappeda - Saur Parsaoran. T, S.Pi, MEMD, and presenting resource persons, namely: Dra. Prihatni Wuryatmini, M. Hum (As Head of the Regional Team for the Kd I Directorate of the National Archives of the Republic of Indonesia) and Risnawati, Mm as Intermediate Archivist for the Provincial Library and Archives Service. East Kalimantan)
The aim of the Dynamic Records Management Training & Provisioning is to provide participants with understanding and skills in managing records effectively and efficiently. By paying attention to: 1. Maintaining Authenticity: authentic archives are archives that have structure, content and context, which are in accordance with the conditions when the archive was first created by a person or institution that has authority or power in accordance with the contents and information of the archive (UU no. 43 of 2009 article 3); 2. Maintaining Integrity: maintaining the completeness of archives from efforts to reduce, add and change information and physical archives which could disrupt the authenticity and trustworthiness of archives (UU no. 43 of 2009 article 4); 3. Guaranteeing Archive Security: guaranteeing archives from possible leaks and misuse of information by unauthorized users (UU no. 43 of 2009 article 4); 4. Guaranteeing the safety of archives: guaranteeing the safety of archives from threats of danger whether caused by nature or human actions (UU no. 43 of 2009 explanation of article 4)
Training and provision for dynamic records management within the Bappeda of East Kalimantan Province is a strategic step in increasing the efficiency of records management in government agencies. Dynamic archives, which are actively used in daily activities, require proper management to support administrative continuity and accurate decision-making processes.
So that the results of this training can be implemented optimally, here are several suggestions that can be implemented in the East Kalimantan Province Bappeda, namely: Development of Internal Records Management Policy, Comprehensive Utilization of Digital Technology; Monitoring and Evaluation of Records Management; Improvement of SAPRAS and human resources for archive management and collaboration with supervisory agencies
(IM)
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